Evaluation Report: Suggested Outline
Bellow its the Evaluation Report: Suggested Outline
Title page
Name of project, programme or theme being evaluated.
Country/ies of project/programme or theme.
Name of the organization to which the report is submitted.
Names and affiliations of the evaluators.
Date.
Table of Contents
Acknowledgements
Identify those who contributed to the evaluation.
List of acronyms
Executive summary
A self-contained paper of 1-3 pages.
Summarize essential information on the subject being evaluated, the purpose and objectives of the evaluation, methods applied and major limitations, the most important findings, conclusions and recommendations in priority order.
Introduction
Describe the project/programme/theme being evaluated. This includes the problems that the interventions are addressing; the aims, strategies, scope and cost of the intervention; its key stakeholders and their roles in implementing the intervention.
Summarize the evaluation purpose, objectives, and key questions. Explain the rationale for selection/non selection of evaluation criteria.
Describe the methodology employed to conduct the evaluation and its limitations if any.
Detail who was involved in conducting the evaluation and what were their roles.
Describe the structure of the evaluation report.
Findings and conclusions
State findings based on the evidence derived from the information collected. Assess the degree to which the intervention design is applying results based management principles. In providing a critical assessment of performance, analyse the linkages between inputs, activities, outputs, outcomes and if possible impact. To the extent possible measure achievement of results in quantitative and qualitative terms. Analyze factors that affected performance as well as unintended effects, both positive and negative. Discuss the relative contributions of stakeholders to achievement of results.
Conclusions should be substantiated by the findings and be consistent with the data collected.
They must relate to the evaluation objectives and provide answers to the evaluation questions.
They should also include a discussion of the reasons for successes and failures, especially the constraints and enabling factors.
Lessons learned
Based on the evaluation findings and drawing from the evaluator(s)’ overall experience in other contexts if possible provide lessons learned that may be applicable in other situations as well.
Include both positive and negative lessons.
Recommendations
Formulate relevant, specific and realistic recommendations that are based on the evidence gathered, conclusions made and lessons learned. Discuss their anticipated implications. Consult key stakeholders when developing the recommendations.
List proposals for action to be taken (short and long-term) by the person(s), unit or organization responsible for follow-up in priority order.
Provide suggested time lines and cost estimates (where relevant) for implementation.
Annexes
Attach ToR (for the evaluation).
List persons interviewed, sites visited.
List documents reviewed (reports, publications).
Data collection instruments (e.g., copies of questionnaires, surveys, etc.).
Title page
Name of project, programme or theme being evaluated.
Country/ies of project/programme or theme.
Name of the organization to which the report is submitted.
Names and affiliations of the evaluators.
Date.
Table of Contents
Acknowledgements
Identify those who contributed to the evaluation.
List of acronyms
Executive summary
A self-contained paper of 1-3 pages.
Summarize essential information on the subject being evaluated, the purpose and objectives of the evaluation, methods applied and major limitations, the most important findings, conclusions and recommendations in priority order.
Introduction
Describe the project/programme/theme being evaluated. This includes the problems that the interventions are addressing; the aims, strategies, scope and cost of the intervention; its key stakeholders and their roles in implementing the intervention.
Summarize the evaluation purpose, objectives, and key questions. Explain the rationale for selection/non selection of evaluation criteria.
Describe the methodology employed to conduct the evaluation and its limitations if any.
Detail who was involved in conducting the evaluation and what were their roles.
Describe the structure of the evaluation report.
Findings and conclusions
State findings based on the evidence derived from the information collected. Assess the degree to which the intervention design is applying results based management principles. In providing a critical assessment of performance, analyse the linkages between inputs, activities, outputs, outcomes and if possible impact. To the extent possible measure achievement of results in quantitative and qualitative terms. Analyze factors that affected performance as well as unintended effects, both positive and negative. Discuss the relative contributions of stakeholders to achievement of results.
Conclusions should be substantiated by the findings and be consistent with the data collected.
They must relate to the evaluation objectives and provide answers to the evaluation questions.
They should also include a discussion of the reasons for successes and failures, especially the constraints and enabling factors.
Lessons learned
Based on the evaluation findings and drawing from the evaluator(s)’ overall experience in other contexts if possible provide lessons learned that may be applicable in other situations as well.
Include both positive and negative lessons.
Recommendations
Formulate relevant, specific and realistic recommendations that are based on the evidence gathered, conclusions made and lessons learned. Discuss their anticipated implications. Consult key stakeholders when developing the recommendations.
List proposals for action to be taken (short and long-term) by the person(s), unit or organization responsible for follow-up in priority order.
Provide suggested time lines and cost estimates (where relevant) for implementation.
Annexes
Attach ToR (for the evaluation).
List persons interviewed, sites visited.
List documents reviewed (reports, publications).
Data collection instruments (e.g., copies of questionnaires, surveys, etc.).
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